Operations and Finance Director
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Recruitment for Chemonics International
Operations and Finance Director
Chemonics is implementing the USAID-funded Kosovo Economic Governance Activity (KEGA) a 5-year project, started in April 2019 to reduce public perception of and opportunities for economic corruption through improvement to economic governance, thereby encouraging investment in Kosovo’s economy. This result will be achieved through three main objectives:
- Business Environment Improvement;
- Strengthened Public Financial Management; and,
- Enhanced Strategic Communications.
Chemonics is seeking candidates for the position of Operations and Finance Director (OFD) that will be responsible for a wide range of management, reporting, contractual, financial, administrative, and personnel duties while working under the direct supervision of the Chief of Party (COP), as well as managing and monitoring the Special Activity Fund (SAF).The term of assignment is for the life of the project, subject to satisfactory performance. At all times adhere to, and act according to Chemonics’ Professional Code of Ethics (“Living Our Values”).
Specific Tasks and Responsibilities
Specific tasks of the Operations and Finance Director include, but are not limited to:
Operations Management: The OFD will supervise and coordinate the work of administrative support staff, accountant, driver(s), and other administrative resources and personnel, as utilized during the project.
- Administrative management: Manage the work of administrative staff, driver(s), translators and other short term support as needed for effective project office operation;
- Personnel Oversight: Manage the day-to-day activities of all administrative personnel in support of project teams and objectives;
- Personnel Documentation: Maintain project administrative records as well as review and evaluate all personnel documentation, including, guidelines and policies related to personnel;
- Contract compliance: Supervise development and approve all Requests for Quotations (RFQs) and other procurement materials, for design and relevance to the project, as well as monitor all payments to ensure compliance with all FAR and USAID procurement regulations for all project procurement;Bring to the attention of the COP and the Chemonics Home Office (HO) any problems or sensitive issues that arise in this regard.
- Accounting: Oversee field office finances and budget, review monthly financial reports, level of effort update and estimates for annual planning. Supervise and oversee the work of administrative support personnel and the accountant in areas of cash disbursals, documentation and reporting;
- Chemonics Project Management Unit (PMU) Communications: Maintain effective communications between staff and the PMU in areas of employment, financial, personal, or other issues as they arise;
- Furniture and Equipment: Supervise and ensure project inventory maintenance through Chemonics systems and inventory tracking; and,
- Emergency Action Plan: Manage and regularly update the emergency action plan and ensure that the plan is effectively distributed to and understood by staff and the PMU.
Special Activity Fund Management: The OFD will manage all SAF activities to ensure compliance with all FAR and USAID regulations and Chemonics policies. Further, the OFD will support project staff in the opportunities for and effective use of the SAF to support achievement of project results and monitor compliance of external SAF partners with all requirements.
- Planning: Provide support to KEGA technical staff in the development of annual work plans to facilitate identification and inclusion of appropriate and monitored subcontracted tasks and activities;
- Monitoring: With project technical staff, monitor external SAF partners, to ensure completion of all tasks within deadlines as indicated in the subcontract agreements, annual work plan, or as otherwise assigned;
- Procurement Compliance: Apply and ensure compliance, both within the project and with external SAF partners, with all FAR and USAID regulations for all SAF activities;
- Staff Support: Provides guidance to staff on applicable regulations, and monitoring compliance;
- Reporting: Immediately report any issues to the COP and PMU, as well as complete periodic SAF reporting as might be required for regular and ad hoc needs; and,
- Records Management: Maintain complete and accurate records of all SAF activities.
- Experience (Required) - Minimum 5 years’ general management, financial management and subcontract oversight experience in a similar position to the tasks and responsibilities outlined above. Record of success and reform results achieved in dynamic, demanding, and structured environments.
- Education (Required) – University degree.
- Language Skills (Required) – English and Albanian fluency, with excellent writing and presentation skills. Serbian language skill preferred.
- Computer Skills (Required) - Word processing (Microsoft Word), spreadsheet (Microsoft Excel), e-mail (Microsoft Outlook).
- Procurement Knowledge (Required) – Demonstrated knowledge and effective application of USG/USAID procurement regulations.
- Interpersonal Skills (Required) – Proven ability to work professionally, constructively and collaboratively as part of team, meet deadlines, communicate effectively, and deal with diverse partners (including high-level government officials, entrepreneurs and international donors) in a challenging environment.
- Supervision (Required) – Ability to coordinate with external partners, and monitor counterparts and subcontractors.
- Self-Motivation and Guidance (Required) – Strong individual initiative and ability to manage daily activities and achieve expected results with or without direct oversight.
Please send electronic applications, including ONLY a CV and cover letter, to KosovoEGArecruit@chemonics.com by April 17, 2019 no later than 4:00 PM. Please indicate the position title for which you are applying in the subject line. No telephone inquiries, please. Finalists will be contacted.
Chemonics is an equal opportunity/Affirmative Action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.