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Company Name

Council of Europe Office in Pristina

Phone Number

00381 38 243 749 113

Company Place


Project Assistant - Working time: 50% (Grade B1/B2)

Project Assistant - Working time: 50% (Grade B1/B2)


Publish Date


End Date



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Job Description

Vacancy Notice N° o29/2018
Project Assistant - Working time: 50% (Grade B1/B2)
Office of the Directorate General of Programmes
Council of Europe Office in Pristina
Closing date: 12 November 2018
Location: Pristina

Job mission

Under the authority of the Head of Office and the supervision of the Head of the Media Co-operation Unit, Media Division, the incumbent will carry out multiple assignments to assist in the implementation of the European Union/Council of Europe Joint Programme “Reinforcing Judicial Expertise on Freedom of Expression and the Media in South-East Europe (JUFREX)” in compliance with the organisation’s regulations and/or donor requirements.

Employment is limited to the duration of the Project which is expected to end on 31 May 2019.

Key activities

The incumbent performs the following key duties in accordance with the Organisation’s procedures, guidelines and priorities, with a concern for quality, efficiency, accuracy and confidentiality:

  • assists the project teams in the implementation, preparation and organisation of regional project activities, completing all necessary arrangements in advance and in a timely manner;
  • follows up work or activities in progress and reports to the manager, especially if and when problems occur;
  • provides logistical, financial and administrative assistance to the project team, as well to as experts participating in regional project activities;
  • makes practical arrangements connected to regional project activities (travel, visa requests, accommodation, meeting venue bookings, local transport arrangements, interpretation etc.);
  • drafts and formats correspondence, memos, documents, contract letters and financial arrangements in line with instructions and relevant procedures;
  • prepares the submission of financial supporting documents for final payment; follows up expenditure; provides any other financial information and documentation as requested;
  • assists headquarters-based staff and experts when carrying out tasks and missions in the field or working on project related matters;
  • organises and keeps project documents and files up to date (activity planning, official reports, expertise and other documents, outgoing and incoming correspondence, contact lists);
  • contributes to raising the visibility of the project by drafting web news items and press releases and by disseminating information;
  • ensures the circulation of pertinent information and documents among the project team and the Office;
  • contributes to the efficient functioning of the office, in collaboration with the Head of Office, the Deputy Head of Office and Project management;
  • carries out other tasks as may be required connected to project implementation.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Eligibility Requirements

This local recruitment procedure is open to applicants already present in Kosovo*.

Only applicants who best meet the following criteria will be considered for shortlisting.


  • Completed full course of general secondary education and appropriate professional qualifications.


  • At least two years of relevant professional experience relating to administrative or project support duties or similar.
  • Language requirements:
  • Very good knowledge of one of the official languages (English);
  • Knowledge of languages spoken in the region would be an advantage.
  • Nationality:
  • Nationality of host country or one of the 47 Council of Europe member states.
  • Age:
  • Under 65 years of age at the closing date of the vacancy notice.

All reference to Kosovo, whether to the territory, institutions or population, shall be understood in full compliance with United Nations Security Council Resolution 1244 (1999) and without prejudice to the status of Kosovo.

Employee Core Values

Council of Europe staff members adhere to the values Professionalism, Integrity and Respect.



  • Professional and technical expertise:
  • experience in administrative work, including preparation of documents of financial significance;
  • experience in assisting in the organisation of training seminars, conferences, other events;
  • ICT skills: sound mastery of office applications (word processing, presentation software, outlook, internet/intranet publications);
  • availability to travel.
  • Planning and work organisation
  • Teamwork and co-operation
  • Organisational and contextual awareness
  • Analysis and problem solving
  • Concern for quality
  • Results orientation
  • Service orientation


  • Professional and technical expertise:
  • experience in contributing to the implementation of international co-operation activities;
  • broad knowledge of the activities and procedures of the Council of Europe.
  • Initiative
  • Adaptability
  • Communication
  • Results orientation

For more information, please refer to the Competency Framework of the Council of Europe.

Additional information

The project “Reinforcing Judicial Expertise on Freedom of Expression and the Media in South-East Europe (JUFREX)” started on 19 April 2016 and its implementation is foreseen until 31 May 2019. The project is financed by the European Union and the Council of Europe and implemented by the Council of Europe.

The overall Project objective is to promote freedom of expression and freedom of the media in line with Council of Europe standards, with a specific focus on the Judiciary in South-East Europe.


Applications must be made in English or French using the Council of Europe on-line application system. By connecting to our website www.coe.int/jobs  you can create and submit your on-line application. Applications must be submitted at the latest 12 November 2018 (midnight Paris Time).

Any false statements knowingly made by applicants in their application for employment or at the time of their engagement will result in the termination of their employment by the Council of Europe.

Applications will be examined with regard to the requirements of this vacancy and applicants will be informed in due course of the outcome of your application. This may take some time after the closing date. Preselected candidates may be invited to take written tests before an interview. Written tests may be eliminatory.

In accordance with the Staff Regulations of the Council of Europe, the compulsory retirement age is 65. We cannot therefore accept applications from persons over this age.

The conditions of recruitment and employment which apply are contained in Rule No. 1234 of 15 December 2005 laying down the conditions of recruitment and employment of locally recruited temporary staff members working in Council of Europe Duty Stations located outside of France apply (Link to Rule 1234).

The Council of Europe welcomes applications from all suitably qualified candidates, irrespective of gender, disability, marital or parental status, racial, ethnic or social origin, colour, religion, belief or sexual orientation.

During the different stages of the recruitment procedure, specific measures may be taken to ensure equal opportunities for candidates with disabilities.

The Organisation

The Council of Europe is the continent’s leading organisation in the protection of human rights, democracy and rule of law. It was founded in 1949 in order to promote greater unity between its members and now includes 47 member states, all having signed up to the European Convention on Human Rights.

By Statute, the Council of Europe has two constituent organs: the Committee of Ministers, composed of the member states’ Ministers for Foreign Affairs, and the Parliamentary Assembly, comprising delegations from the national parliaments. The Congress of Local and Regional Authorities of Europe represents the entities of local and regional self-government within the member states. The Commissioner for Human Rights is an independent and impartial institution within the Council of Europe mandated to promote the awareness of and respect for human rights in member states.

The European Court of Human Rights is the judicial body which oversees the implementation of the Convention in the member states. Individuals can bring complaints of human rights violations to the Strasbourg Court once all possibilities of appeal have been exhausted in the member state concerned.