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Location: Prishtinë/Priština, Kosovo, UNSCR 1244 (1999)
Application Deadline: 18-Feb-18 (Midnight New York, USA)
Time left: 7d 14h 4m
Additional Category: Climate & Disaster Resilience
Type of Contract: Service Contract
Post Level: SB-4
Languages Required: English
Starting Date: (date when the selected candidate is expected to start) 01-Mar-2018
Duration of Initial Contract: 12 months
Expected Duration of Assignment: 12 months
Title: Project Coordinator
Project: Healthier Kosovo
Department: Environmental, Climate and Disaster Resilience
Reports to: Portfolio Manager
Level: SB4 (q3, q4, q5)
Environment and health issues are overlapping with many sectors (such as health, environmental, urban planning, transport, economy, energy, housing, social services) and can be affected by many actions and decisions within these sectors that are not considered primarily from health perspective. As a convener of different stakeholders, the UN system has a convening role in this complex and intersectoral issue.
The UN agencies, funds and programmes in Kosovo (under the UNKT umbrella) have been mandated to facilitate the process of integration and implementation of the Sustainable Development Goals (Agenda 2030) together with all institutions of Kosovo and international partners. This global agenda supports fully the EU Integration requirements in Kosovo making it more relevant to address it with the implementation of the proposed actions. The Kosovo’s Roadmap for integration of the Agenda 2030 sets up partnerships for development at the forefront of this agenda. UNKT has mobilized a range of stakeholders including from the private sector, civil society and is working with the international community and donors to build priority / issue based coalitions.
UNDP/ UNV, and WHO will bring unique expertise and experiences to multi-agency project “Healthier Kosovo”, which will be delivered as one UN and expected to start implementation in beginning of 2018.
Project intends to support Kosovo institutions to have effective governance in environment and health with inclusive evidence-based planning, implementation and monitoring of air pollution impacts on health as well support people to adopt behaviors that are healthy and that increase resilience to potential threats from environmental pollution.
Under the direct supervision of the UNDP Portfolio Manager for Environment, Climate and Disaster Resilience, and WHO focal point, the Project Coordinator has the overall responsibility for achieving the project results (outputs) as defined in the approved project document and in the annual workplans through timely and quality implementation and monitoring. The Project Coordinator is supervising and leading the project staff. Provide leadership to the project team and outsources partners and contractors and build smooth relationship with partners.
Duties and Responsibilities
Summary of functions:
-Management of the project, implementing activities by mobilizing goods and services, in accordance with UNDP POPP and UNDP Kosovo Standard Operating Procedures;
-Monitoring of progress and risks, ensuring that changes are controlled and problems addressed; Reporting on progress including measures to address challenges and opportunities;
-Support partnerships and advocacy activities at project level;
-Ensure implementation of knowledge management activities;
-Ensures implementation of gender mainstreaming in line with UNDP Gender Equality Plan.
Management of the project, implementing activities by mobilizing goods and services, in accordance with UNDP POPP and the UNDP Kosovo Standard Operating Procedures:
-Prepare joint annual project workplans and related sub-plans (procurement plan, quarterly plans if required, and others as necessary);
-Build, motivate and lead a high-performing project team; coordinate and supervise the work of the project personnel;
-Ensure timely and good-quality implementation of workplan activities;
-Continuously monitor progress against the approved work-plan; Identify changes in the external environment and promptly agree necessary solutions/actions ( ex. related to the planning and implementation of activities, need for new activities) with UNDP and WHO office and Project Board;
-Ensures gender equality approach throughout the project cycle;
-Mobilize personnel, goods and services, training and micro-capital grants to initiative activities, including drafting terms of reference and work specifications and overseeing all contractors’ work;
-Manage requests for the provision of financial resources by UNDP, through advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
-Monitor financial resources and accounting to ensure accuracy and reliability of financial reports; ensue preparation of budget revisions as necessary; follow up with UNDP programme associate and finance staff on issues;
-Coordinate an exit strategy at least 6 months ahead of the project closure date; ensure closure of the project is done according to the established procedures.
Monitoring of progress and risks, ensuring that changes are controlled and problems addressed; Reporting on progress including measures to address challenges and opportunities:
-Monitor events as determined in the project monitoring schedule plan, and update the plan (in Atlas and off-Atlas) as required;
-Periodically update the project information Atlas Project Management module;
-Manage and monitor the project risks initially identified and submit new risks to the project board for consideration and decision on possible actions if required; update the status of these risks by maintaining the project risks log;
-Organize regular Board meetings and perform regular progress reporting to the project board as agreed to with the board;
-Prepare progress reports with the frequency and using the template recommended by the UNDP office. Submit the report to supervisor in the UNDP and WHO focal points for review and clearance, according to the agreed timetable. Share report with the project board;
-Ensure reporting to donor is prepared timely and the reports are meeting the standards;
-Support the preparation of reviews and evaluations as defined in the project document;
-Prepare final project reports and papers;
-Ensures that all reports and evaluations are done through gender responsive approach.
Support partnerships and advocacy activities at project level
-Be familiar with the activities of other development projects in the sector of environment and health, establish contact and keep up-to date with their work;
-Create and maintain partnerships with relevant central and local institutions, Academia and CSOs in project target areas;
-Support the partnerships and advocacy activities agreed by the UNDP and WHO office in the area/sector covered by the project.
Ensure implementation of knowledge management activities
-Regular exchange of information/experience with other projects, cross-learning and sharing results and good practices;
-Ensure the project has the required communication package and preparation, upon request of the UNDP office, of information materials for dissemination within UNDP globally and regionally, and to external stakeholders;
-Capture lessons learnt during project implementation – a lessons learnt log can be used in this regard;
-Participation in regular internal meetings;
-Participation in training events, communities of practice, codifying and sharing knowledge;
-facilitation and organization of training for project staff to enable them to perform at the required level.
Impact of Results
The results of the work of Project Coordinator have a direct impact on the implementation of the project and the achievement of results. Specifically, the results have an impact on the planning, implementation monitoring and coordination of project activities and resources (human, financial, material assets etc) in order to meet expected results, and contribute to the overall success and impact of the joint UNDP/UNV and WHO work in the sector of environment and health in Kosovo.
-Demonstrates integrity by modeling the UN’s values and ethical standards
-Promotes the vision, mission and strategic goals of UNDP
-Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
-Treats all people fairly without favoritism
-Excellent analytical and organizational skills
-Demonstrates substantial experience in gender equality
-Actively promotes and ensures gender equality and women empowerment approach in all Project activities in line with UNDP mandate
-Ability to conduct strategic planning, results-based management and reporting
-Ability to lead monitoring of management projects
-Ability to lead business process
-Ability to affect staff behavioral/attitudinal change
-Ability to perform a variety of specialized tasks related to Results-Based Management, including support to design, planning and implementation of the programme, managing data, reporting
-Analytical and strategic thinking/results orientation
-Excellent interpersonal skills and ability to communicate effectively, both orally and in writing
-Ability to establish effective working relations in a multicultural team environment
-Excellent supervisory, management and team-building skills.
Required Skills and Experience
-Master degree or equivalent in Social Sciences, Public Administration, Business Management or other related areas.
-BA Degree in Public Administration, Social Sciences, Economy and/or Business Management or other related area is acceptable, in combination with 6 years of relevant working experience.
-Min 3 years (in case of BA degree, minimum 6 years) of relevant working experience in project/programme management or managing staff and operational systems, and/or establishing relationships among international organization and local institutions/communities;
-Proven track record in coordinating complex programs with diverse range of partners;
-Previous experience in development assistance or related work for an international agency or donor organization or NGO;
-Experience in the field of health and/ or environment initiatives is an advantage;
-Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
-Fluency in both oral and written English, Albanian and/or Serbian
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